Seafield Center, Inc. Clinical Secretary (Clerical) - Part Time, Weekdays (M-F), 10am-2pm in Westhampton Beach, New York
Title:Clinical Secretary (Clerical) - Part Time, Weekdays (M-F), 10am-2pm
Part Time position, Weekdays (Mon-Fri), 10am-2pmMAIN FUNCTION:
To provide day to-day secretarial and clerical services for the Clinical Department. To assist the Clinical Director with the daily operation of the Clinical Department.
User role(s) information systems access as assigned, where applicable
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Update the daily census in the Electronic Medical Record (EMR) and note any changes that have occurred, i.e., room changes, discharge date changes, etc.
Screen all calls directed to clinical office and distribute messages accordingly.
Assist staff of clinical department with office documents such as letters and memos.
Responsible for distribution of all incoming clinical staff mail and outgoing clinical staff and client mailings.
Update and provide weekly updated client caseload for counselors.
Responsible for “cash box” provided by the accounting department.
Prepares all purchase orders generated by the clinical department for Clinical Director’s signature.
Maintains files on all clinical staff members regarding benefit time, supervision notes, etc.
Prepares payroll for clinical department staff, recording sick days, vacation days, lateness, etc. for Clinical Director to sign at the end of pay period.
Maintain inventory and order supplies for clinical office and counselors.
Types and distributes Clinical Director’s correspondence and other department correspondence as needed.
Maintains and updates manuals of supervision, staff meetings, clinical forms and policy and procedure manual for the clinical department.
Update task oriented group binder on a weekly basis.
Maintains office equipment in working order and coordinate repair.
Make risograph copies for departments (clinical, intake, housekeeping, etc.)
Performs other duties as assigned.
Written communication skills
Verbal communication skills
Proficient in computer usage including EMR system, Microsoft Outlook and other information systems.
Level of independence
Research and analysis
EDUCATION AND QUALIFICATIONS:
Completion of office administration courses. Good typing, and phone skills. Three years business/office management experience. Background in alcohol and substance abuse preferred.