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Monroe Community College Secretary II, Engineering, Science Physics (Internal Applicants Only) - Monroe Community College in Rochester, New York

Location: Rochester, NY Category: Support Staff/Civil Service Posted On: Wed Sep 16 2020 Job Description:

  • Serves as secretary to the Chair (schedule appointments, take messages, etc.) and responds to individual Chairs' request

  • Purchases office supplies

  • Monitors inventories and submits reorders

  • Uses Banner to track purchasing and budgetary data

  • Maintains faculty records

  • Adjunct Evaluations

  • Adjunct Class Observations

  • Hire, evaluation and observation dates

  • Personnel folders (letters of promotion, notifications, travel expenses, etc.)

  • Prepares departmental final exam schedule requests

  • Prepares textbook orders forms for Chair

  • Provides telephone and email coverage, and refers inquiries to faculty members or other departments

  • Serves as receptionist for the department

  • Creates and updates spreadsheets using MS Excel, in particular for master schedule course enrollment reports (this includes Dual Enrollment courses as well)

  • Enters faculty load on Banner

  • Collects faculty load reports for Chair (ePrint)

  • Maintains communication with the Academic Services office in cases of discrepancies and/or errors in budget or faculty load

  • Generates necessary paperwork in case of faculty substitutions

  • Retrieves student records and course information

  • Prepares mailings for Dual Enrollment instructors (midterm, finals and resource materials)

  • Creates labels and merged mailings

  • Collects exams and course information sheets from faculty (electronic and print) and maintains updated files and course information sheets

  • Collects faculty class schedules and posts office hours in department office

  • Collects department and chair mail from Mail Room

  • Schedules meetings (department and discipline meetings) and reserves rooms

  • Reserves rooms for department cultural events

  • Creates check requests and obtains necessary information for payment of honoraria to speakers or performers in department cultural events

  • Duplicates materials - examinations, memos, handouts

  • Assists faculty in the preparation of Prior Approval Requests

  • Renews memberships, subscriptions, etc.

  • Makes classroom assignment changes for faculty

  • Maintains department records and procures necessary forms - i.e. incomplete grade contract, exam scanning request, scantrons, petty cash approval, etc.

  • Maintains a department library of textbooks and other materials currently in use

  • Identifies and solves minor problems independently of all areas above (i.e. student concerns, external inquiries, etc.)

  • Manages complaint process for Faculty

    Job Requirements:

  • Must currently hold the Monroe County Civil Service title of Secretary II at MCC.

    Additional Information:

Non-Discrimination -

Annual Campus Security & Fire Safety Report -

Job Type: Full time, Permanent

Hours: 8:45am-4:45 pm Monday-Friday

Salary: As per CSEA contract