New York Life Insurance Company Senior Administrative Assistant - Financial Risk Management in New York, New York
A career at New York Life at https://www.newyorklife.com/ offers many opportunities. To be part of a growing and successful business. To reach your full potential, whatever your specialty. Above all, to make a difference in the world by helping people achieve financial security. It’s a career journey you can be proud of, and you’ll find plenty of support along the way. Our development programs range from skill-building to management training, and we value our diverse and inclusive workplace at https://www.newyorklife.com/about/careers/diversity/ where all voices can be heard. Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and service, supported by our Foundation at https://www.newyorklife.com/foundation .It all adds up to a rewarding career at a company where doing right by our customers is part of who we are, as a mutual company without outside shareholders. We invite you to bring your talents to New York Life, so we can continue to help families and businesses “Be Good At Life.” To learn more, please visit LinkedIn at https://www.linkedin.com/company/newyorklife/ , our Newsroom at https://www.newyorklife.com/newsroom/ and the Careers at https://www.newyorklife.com/about/careers/ page of www.NewYorkLife.com at http://www.newyorklife.com/ .
The Senior Administrative Assistant position will provide administrative support to the Head of Financial Risk and the FRM Leadership team. The successful candidate will work well in a team environment while having excellent organizational skills, attention to detail, and strong verbal and written communications skills. This individual will be flexible as priorities change, work effectively with other administrative assistants, and be able to handle confidential information with tact and professionalism. The ideal candidate will possess strong decision-making skills that impact the quality, timeliness, and effectiveness of the team’s work.
Responsibilities of the role include, but are not limited to:
Coordinate meeting calendar, audio/video conferencing and travel arrangements (including assistance with visas and related documents) with high attention to detail and follow-up
Utilize Microsoft Office Suite to assist Head of Financial Risk Management with presentations and reporting
Ensure timely delivery of or distribution of meeting materials to leadership team
Coordinate monthly/quarterly departmental meetings
Handle heavy meetings planning/coordination and phone coverage, including managing incoming external calls, with professionalism
Review and process invoices and expense reports in a timely manner
Order and maintain supplies, and handle other administrative duties as assigned
Handle procurement card billing approval
Assist with on-boarding of new employees or transfers into the team
Handle ad-hoc projects and assignments as the business dictates
Requirements of the role include:
Bachelor’s degree preferred
Minimum 5 years administrative experience supporting senior level executives in a corporate environment
Demonstrated experience using Microsoft Office including Word, Powerpoint and Excel. Ability to create professional communications and reports using Word. Ability to draft and format presentations in Powerpoint. Foundational Excel experience and skills to create charts, diagrams, and tables of data.
Strong written and verbal communication skills
Excellent organization skills; exceptional attention to detail and follow-up in a timely manner
Ability to multi-task and set priorities; flexibility in a complex corporate environment
High level of professionalism with strong interpersonal skills
Demonstrated ability to handle sensitive information and keep information confidential
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