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Macmillan Publicity Assistant, Celadon Books in New York, New York


Celadon Books, a division of Macmillan, is seeking a Publicity Assistant to join their team and provide day-to-day support to the Director of Publicity and the publicity department. Responsibilities consist of both administrative and project work. The ideal candidate will possess excellent time management and prioritization skills, communication skills, as well as strong attention to detail. This is a great opportunity to work with a highly focused team on diverse projects that include fiction and non-fiction titles.

Key responsibilities:

  • Support the Director of Publicity for Celadon in all facets of their daily work: calendar management and scheduling; event planning; phone, email, letters, memos, and other written correspondence; running detailed sales reports; research on a variety of subjects; understanding of key toolsets (Bookscan, Brandwatch, Muck Rack); other clerical support (notes, memos, etc)

  • Develop and write press releases, pitch letters, author Q&As, and press kits

  • Develop targeted mailing lists, identify key audiences on a title-by-title basis, and execute galley mailings

  • Contact with agents, authors, booksellers, and media

  • Coordination with marketing on all campaigns

  • Coordinate all internal and external communications efforts

  • This is a fast-paced, telephone, email, and internet-heavy position that requires someone with a professional phone manner and the ability to work well under pressure and meet tight deadlines.


  • Outstanding interpersonal and organizational skills

  • Ability to multitask while working in a fast paced environment

  • Exceptional writing skills and attention to detail

  • Self-starter with the ability to develop new projects and departmental initiatives

  • Proactive approach to problem-solving

  • Previous administrative experience

  • Book Publishing or Publicity/PR internship experience a plus

  • Helpful to have a working understanding of the literary landscape and a general knowledge of book media, but not required

Macmillan Publishers is a global trade book publishing company with prominent imprints around the world, publishing a broad range of award-winning books for children and adults in all categories and formats. Macmillan Publishers is committed to our authors, our employees, and to the environment.

U.S. publishers include Celadon Books, Farrar, Straus and Giroux, Flatiron Books, Henry Holt & Company, Macmillan Audio, Macmillan Children’s Publishing Group, Picador, St. Martin's Press and Tor Books. In the UK, Australia, India, and South Africa, Macmillan publishes under the Pan Macmillan name. The German company, Holtzbrinck Deutsche Buchverlage, includes among its imprints S. Fischer, Kiepenheuer and Witsch, Rowohlt, and Droemer Knaur.

Macmillan Publishers is a division of the Holtzbrinck Publishing Group, a large family-owned media company headquartered in Stuttgart, Germany.

We are an Equal Opportunity Employer. We are actively seeking job applicants who reflect a broad representation of differences, including race, ethnicity, religion, sex, sexual orientation, gender identity/expression, physical ability, neurodiversity, age, family status, economic background and status, geographical background and status, and perspective. We believe that the best companies reflect the incredible diversity in viewpoints, backgrounds, and identities of the world in their staffs, and are committed to inclusive hiring across departments and levels. The successful candidate for this position will be an employee of Macmillan Publishing Group, LLC.