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Nasdaq, Inc Executive Assistant in New York, New York

Executive Assistant

About us

Nasdaq (Nasdaq:NDAQ) is a leading global provider of trading, clearing, exchange technology, listing, information and public company services. Through its diverse portfolio of solutions, Nasdaq enables customers to plan, optimize and execute their business vision with confidence, using proven technologies that provide transparency and insight for navigating today's global capital markets. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries, and 1 in 10 of the world's securities transactions. Nasdaq is home to approximately 4,000 total listings with a market value of approximately $15 trillion. To learn more, visit:

The Team

Provide Executive Assistant support to two SVPs in Corporate Services. The team is global in nature and covers Nasdaqs Listings Services as well as Nasdaqs Corporate Solutions businesses.

Business Unit

Nasdaqs Corporate Services empower business leaders with technology and intelligence to innovate, grow and stay ahead of changing markets. In addition, Nasdaq is home to approximately 4,000 total global listings with a market value of approximately $15 trillion. We are committed to partnering with our listed companies of all sizes and sectors, before, during and after their listing.

Your role and responsibilities

Identify, enhance and follow specific processes and procedures to maximize the efficiencies of the business. Ensure the correct functioning of facilities, office and / or business support services. Provide administrative support to SVPs and their teams as requested.

Provide primary administrative support for two senior executives and backup for other executive administrative assistants as needed.
Maintain executive, customer and employee confidence and protects operations by keeping information confidential.
Read, research, and route correspondence for executives and prepare draft letters/e-mails and correspondence.
Maintain hectic appointment schedule by planning and scheduling meetings, agendas, conferences, teleconferences, and travel.
Welcome guests and customers by greeting them, in person or on the telephone.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.

You will need the following skills and experience

Education Required: Bachelors degree
Experience Required: At least 1 years experienceproviding support to Business Head(s) within a global organization
First class communication skills, able to prioritize and muli-task and detail oriented.

And it would be great if you have experience with

Excellent MS Outlook skills, including complex diary management

Sounds like you? Please follow through by clicking the Apply link and submitting your application. If your skills and experience are a match, we will be in touch soon, and in the meantime please visit our website and social media channels to learn more about our innovative business, inclusive culture and where a career at Nasdaq can take you.

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information or any other status protected by applicable law.

Apply online: