Foote, Cone & Belding Client Financial Associate - A23 in New York, New York
The Client Financial Associate is the primary day-to-day contact for the financial and operational matters detailed below. The Client Financial Associate acts as the representative of agency finance and interacts regularly production and account teams as well as agencies' shared service center and clients where appropriate. The Client Financial Associate is responsible for proactive job cost management and for the successful completion of the tasks below for their assigned clients. The Client Financial Associate must understand and comply with client contracts as they relate to compensation, billing, compliance, financial reporting and other deliverables.
Manage all billable and non-billable job opening, closing, and locking as appropriate. Communicate job numbers to team members as needed.
Coordinate monthly billings with shared service center to ensure billing is completed timely and within client billing timing. Check invoice for accuracy and ensure the integrity of client billing contract requirements.
Prepare and analyze month end analyses of advanced, value-added financial reporting for assigned divisions and general ledger accounts to support the agency in achieving its financial goals and cost saving objectives
Perform basic administrative duties involving data entry and effectively managing adhoc requests for assigned accounts.
JOB DUTIES & RESPONSIBILITIES
* Day-to-day financial management of accounts.
--> Job maintenance (opening, closing and locking jobs as appropriate).
--> Proactively manage all billable and non-billable jobs (including media).
--> Monitor, open, and close jobs.
--> Work with agency teams in order to collect and enter estimates.
--> Follow up on estimate approval status and necessary revisions.
--> Manage and report on estimate vs actual for all jobs, taking appropriate action when WIP is at risk.
--> Monitor OOP expenses and prepare necessary job-to-job expense transfers.
--> Monitor open purchase orders and ensure vendor invoices are received timely.
--> Monitor cleared and uncleared media and notify teams as appropriate.
--> Continually manage WIP exposure.
--> Monitor labor hours against correct jobs and prepare transfers as appropriate.
--> Effectively communicate job numbers to teams as appropriate.
--> Communicate areas of concern and follow up until resolved.
--> Schedule and lead monthly billing/job status meetings.
--> Coordinate monthly billings with shared service center - ensure billing is completed timely and within client billing deadlines, check invoices for accuracy and ensure the integrity of client billing contract requirements.
--> Monitor AR collection - pursue timely collection with continuous client follow up and escalate collections issues as necessary.
* Financial Reporting
--> Prepare and analyze monthly Accounts Receivable (AR) and Work in Process (WIP) reports.
--> Prepare monthly Unbillable Reports and necessary journal entries.
* Ad hoc reporting and miscellaneous client specific duties as required.
* Adhere to FCB Health and IPG policies (SP&Ps) and procedures.
AREA OF STUDY
LICENSES & CERTIFICATIONS
AREA OF EXPERIENCE
No Experience Required
KNOWLEDGE & SKILLS
Proficient in advanced functions and formulas to perform VLOOKUP, pivot tables, charts, graphs and data capture
Possess a basic understanding of SAP systems
Possess basic to advanced knowledge of PowerPoint
Possess basic to advanced knowledge of Vantage/Fiori Systems
Is attentive and shows interest in the subject; Expresses ideas clearly and accurately
Creates clear goals, identifies and finds the resources (e.g. time, people, materials) needed to achieve them, and schedules tasks so that work is completed on time
Acute attention to detail, with an emphasis on consistency and continuity.
STATEMENT OF UNDERSTANDING
We are providing you with this job description as a guideline for your role. Based on your team, your role may vary slightly and you may perform other duties or have other responsibilities that are dictated by business needs. However, if you think that there are elements of this job description that are inaccurate, please speak with your manager and/or HR Partner.
In addition, this job description is not intended to include modifications consistent with providing reasonable accommodation for a disability.
Primary Location: United States-New York-New York City
Organization: FCB Health
It is the policy of FCB and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.