Northwell Health Coord Admin in New Hyde Park, New York

Req Number 0027S6

Job Description

Coordinates, oversees, and/or performs a wide variety of administrative, secretarial, and program support activities. Supports the functional and operational needs of the department.

  • Provides confidential secretarial and administrative support for the department, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, screening and sorting mail, greeting and directing visitors, and dealing with administrative problems and inquires as appropriate.

  • Serves as a primary point of direct administrative contact and liaison on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as requires.

  • Gathers, enters, and/or updates data to maintain departmental records and databases, as appropriate; establishes and maintains files and records for the department.

  • Monitors and coordinates accounting activities as appropriate, and prepares internal reports for management; participates in budget planning and management, as required.

  • Assists with project development and planning to ensure more efficient service and organization of the office.

  • Composes and prepares written documentation and correspondence for the department; screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate.

  • Assists in the coordination, supervision, and completion of special projects as appropriate.

  • Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the department, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.

  • Participates in ensuring the smooth functioning of the department. Recommends procedural changes to enable the department to function more effectively.

  • Leads and guides staff which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

  • Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops.

  • Performs related duties as required

*ADA Essential Functions

Qualifications

  • High School Diploma or equivalent, required. Bachelor's Degree, preferred.

  • Minimum of three (3) years administrative support experience, required.

  • Working knowledge of Microsoft Office applications required.